How to write a proposal for technical writing
Most proposals must describe the finished product of the proposed project. With unsolicited proposals, you sometimes must convince the recipient that a problem or need exists before you can begin the main part of the proposal. Remember, the memo format is for internal proposals; the business-letter format is for proposals written from one external organization to another. Unsolicited proposals are those in which the recipient has not requested proposals. Provide enough explanation so that your instructor can see that you understand the type of report. Internal projects, of course, are not free, so you should still list the project costs: hours you will need to complete the project, equipment and supplies you will be using, assistance from other people in the organization, and so on. Figure 7. A company may send out a public announcement requesting proposals for a specific project. Most proposals briefly discuss the advantages or benefits of completing the proposed project. External Proposals written as an assignment in a Technical Writing classes generally do the following: Identify and define the problem that needs to be solved or the opportunity that can be taken advantage of. The proposal audience uses it to decide whether you are suited for the project. The proposal that begins on page is an example of an unsolicited proposal; the one beginning on page is an example of a solicited proposal. For example, how much time will you need, will there be printing, binding costs? Most proposals also contain a section detailing the costs of the project, whether internal or external. Write a clear summary of or introduction to your proposal topic.
You receive a request for proposals from this agency to write a simplified guide or startup guide. Imagine that you are interested in doing a project at work for example, investigating the merits of bringing in some new technology to increase productivity.
With internal projects, there probably won't be a fee, but you should still list the project costs: for example, hours you will need to complete the project, equipment and supplies you'll be using, assistance from other people in the organization, and so on.
Problem Definition — identifying needs, goals, objectives, and constraints. Don't let your proposal planning be dictated by the preceding discussion.
Chances are, you will write one of these two kinds of proposals for this class, and it may be solicited or unsolicited, as explained below. This format is illustrated in Figure Common sections in proposals The following provides a review of the sections you will commonly find in proposals, submitted in this class in memo format. Don't let your proposal planning be dictated by the preceding discussion. It does not matter which you use as long as you use the memorandum format for internal proposals and the business-letter format for external proposals. Most proposals contain a section that shows not only the projected completion date but also key milestones for the project. Your timeline should include the major milestones or deliverables of the project, as well as dates or time frames for completion of each step. Make sure it does all of the following things but not necessarily in this order that apply to your particular proposal: Indicate that the content of the memo is a proposal for a specific project. Also, if the the proposal is unsolicited, a background section is almost a requirement—you will probably need to convince the audience that the problem or opportunity exists and that it should be addressed. This information is provided and maintained by David A. Imagine that you are interested in doing a project at work for example, investigating the merits of bringing in some new technology to increase productivity. You may need to discuss for whom the report is designed, their titles and jobs, their technical background, and their ability to understand the report. With internal proposals, you may not have to include certain sections such as qualifications , or you may not have to include as much information in them. The final report that you produce may be directed at a different audience.
It's like a mini-resume contained in the proposal. Don't assume that each one of them has to be in the actual proposal you write, nor that they have to be in the order they are presented here--plus you may discover that other kinds of information not mentioned here must be included in your particular proposal.
The recipient of all these proposals would then evaluate them, select the best candidate, and then work up a contract. Types of proposals. Make sure to identify exactly what you are proposing to do.
All proposals must be convincing, logical, and credible, and to do this, they must consider audience, purpose and tone. Timeline and Budget Provide a detailed timeline for completion of project use a Gantt chart to indicate when each stage of the project will be complete.
In fact, the contents of the cover memo are pretty much the same as the introduction discussed in the previous section.
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